With the first two months of 2017 in the books, we at Abacus are excited to show you some of the capabilities we’ve recently added. These updates have made Abacus more powerful when dealing with items in bulk, more flexible with expenses after submission, and more user-friendly. Here’s what we’ve been working on recently.
“Expense All” for Suggested Expenses
Suggested Expenses is a list of drafted expenses that Abacus has filled with information based on receipt data, past expense activity, and employee info. Some of the expenses need additional information from the employee, but some expenses are complete and in-policy already — which means they’re ready to submit. This month, we added an “Expense All” button that lets employees submit all of those expenses with one click. It’s more convenient and it helps employees clear out their Suggested Expenses queue, focusing them to items that need their attention.
Bulk expense field edits
On the admin side, you now have the ability to make changes to the expense fields of multiple items at once. This can be done to submitted expenses, both before and after approval, by clicking the pencil icon to the right of each field — categories, merchants, and any others.
Bulk-editing expense fields is an easy way to categorize and create groups of expenses, to make it easier to pull them up in future searches. For example, suppose you want to tag a group of seemingly unrelated expenses with “Q2 Social Committee” without altering their individual categories. Simply check all the items you want to tag and edit the appropriate field to add that label.
You can also use the feature to homogenize data. Filter all of the Uber trips your team has ever submitted and with one click, change the vendor name for all of them to “Uber.” Not only does this clean up your own records, but it also makes Abacus’ predictive engine more powerful. The next time it sees an expense involving a vendor called “Uber,” Abacus will autocorrect to that normalized name.
Split Expenses has gotten more powerful too. It’s now possible to divide one expense into multiple expenses at more than one stage in the submission process. Suppose an employee uses one credit card swipe to pay a hotel bill that includes the room charge and a dinner covered by their per diem. If the employee submits the expense but forgets to split it into the proper categories, the Admin now has two options. They can either split it for them, or send the expense back with a note asking the employee to re-submit the expense as a split. Both of those capabilities are recent additions.
Lastly, Abacus is excited to announce a new integration with one of the leading ERP systems on the market. For users of Intacct, it’s now a whole lot easier to see finances in real time. To learn more about how Abacus and Intacct work together, check out the overview on our website.